If you're interested in this position, please apply here: https://hala.link/job-ap-accountant-apply-indeed

Hala Systems, Inc. is a social enterprise working to transform the nature of protection and accountability in the world?s toughest places by democratizing advanced defense, sensing, and artificial intelligence technology. Hala is currently saving lives, reducing trauma, and improving resilience for millions of people.

Our team works across the globe and hails from over 15 countries. We speak over 20 languages and have studied and worked in leading educational, business, research and government institutions. We are mission-driven thinkers, and we share a deep respect for each other and for the communities that partner with us.

We believe in innovation with purpose, focusing on developing real and applicable technology solutions to the challenges facing the planet. We believe in working ethically and collaboratively, and making decisions with transparency. We value flexibility, adaptability, and a good sense of humor.

As Accounts Payable (AP) Accountant you will be an integral part of the Finance & Accounting Team, and will report directly to Hala?s Senior Accountant. Your main focus will be on A/P, Payroll, and A/R duties, but the team also expects that you would assist with basic accounting tasks. You will work closely with the People Operations and Compliance Teams, although the nature of this role will provide you the opportunity to connect with everyone at Hala. As Hala continues to grow, you will also have the opportunity to expand the role and the responsibilities.

This position is located in Lisbon, with a yearly gross salary range of 37.000? - ?47.000?. This position is also open to candidates based in the East Coast USA, with a yearly gross salary range of $58,000 - $68,000.

We?ll trust you to:
These are the responsibilities for the position

• Independently own and manage Hala?s end-to-end accounts payable process, including but not limited to:

• Tracking all necessary payments and expenditures including payroll, invoices, bills, purchase orders, procurement requests, automatic billing and renewals, credit and virtual card expenses, etc.

• Creating payment requests, ensuring every payment request adheres to Hala?s accounting policies, internal controls, and donor rules and regulations.

• Monitoring due dates and preparing payments in various banking and accounts payable systems ensuring timely vendor payments.

• Liaising with Compliance, Program Operations, and other teams to ensure that Hala possesses necessary information and approvals needed to execute payments in compliance with donor rules and regulations.

• Preparing and organizing journal vouchers for accounts payable transactions ensuring strict adherence to Hala policies and procedures and donor rules and regulations.

• Responding to vendor and other stakeholder inquiries regarding accounts payable.

• Constantly work to improve Hala?s accounts payable process, bolstering efficiency while adhering to proper internal controls.

• Simplify, centralize, and streamline Hala?s accounts payable and purchasing software systems.

• Prepare and record accounting transactions and journal entries in QuickBooks and/or other financial management systems in an accurate and timely manner.

• Support purchasing of items and services for the Hala team as needed.

• Review submitted expense reports, ensuring compliance with Hala?s expense reimbursement, travel, and procurement policies; clarify with submitters any questions that may arise.

• Liaise with the People Ops team and external payroll accountants to execute payroll payments for Hala?s US and Portuguese entities.

• Manage Hala?s accounts receivable process: issue invoices, manage due dates and receipts, prepare aging reports, and ensure timely collection of receivables.

• Prepare accounts payable and receivable aging reports; prepare analyses of accounts and produce monthly reports on expe to Hala?s leadership.

• Assist in facilitation of the accounting cycle to include preparation of appropriate supporting documentation for journal entries, payroll, payment requests, and bank reconciliations.

• Organize and maintain financial physical and digital files (receipts, disbursements, invoices, financial reports, etc.) in accordance with Hala policies and filing standards.

• Provide clerical and administrative support to management as requested, including but not limited financial and program audit requests, sponsor financial reporting requests, data analysis, and others.

• Perform other duties as required or assigned and provide support to Hala?s Finance and Accounting Team as needed.

Who you are:

• You pay attention to details and are organized, accurate, and productive.

• You are a problem-solver who will continually look for ways to improve the efficiency and effectiveness of our processes.

• You are a curious learner who can adapt quickly and is comfortable dealing with ambiguity.

• You are motivated and driven; you volunteer for new challenges without waiting to be asked.

• You anticipate the needs of stakeholders and ask the right questions at the right time.

• You can assess and prioritize where best to spend time and energy.

We?d love to see:
These are the technical skills and qualifications

• A university degree in Accounting, Business Administration, or related field.

• 5-7 years of accounts payable professional experience.

• Deep understanding of domestic and international payment systems (e.g., ACH, wire, SWIFT, SEPA).

• Experience with relevant software tools, including but not limited to accounts payable, payroll, and accounting packages such as Quickbooks, NetSuite, Acumatica.

• Demonstrated proficiency working with Google and MS Office programs, particularly Google Sheets and Excel.

• Professional working fluency in written and spoken English and Portuguese.

• Prior experience or a desire to work cross-culturally, cross-functionally and collaboratively with remote and distributed teams.

What Hala offers you:

• Life-saving social impact.

• Competitive salaries.

• Unlimited vacation policy and flexible holidays so you can take time off when you need it. All staff take a minimum of 22 days off plus holidays, including a mandatory 2 week vacation.

• Comprehensive, world-wide healthcare, dental and vision insurance for you and your family at no cost to you.

• Paid parental leave.

• Flexible working policy, including the ability to work from home.

• Computer and other office equipment to help you get your job done.

• Relocation assistance for you, your family, and your pets for eligible positions.

• A diverse, international community of dedicated, hardworking team players committed to interdisciplinary collaboration and a thriving workplace culture.

• Opportunities for international travel, including to program locations and satellite offices.

If there?s something important to you that isn?t on this list, please ask!

What happens next:

We will review applications and reach out to candidates advancing to the interview stage by the end of August. You should expect a phone screen, followed by several interviews with team members and the supervisor for this role, concluding with the opportunity to speak with one of our co-founders.

You will receive a confirmation that your application was received, and you?ll also hear back from us whether you?re selected for an interview or not. Please note that we are unable to offer individualized feedback before the first interview round due to the volume of applications we receive.

Tipo de oferta: Integral/Full-time

Salário: 37.000,00? - 47.000,00? por ano

Benefícios:

• Seguro saúde


• Trabalho remoto

Horário de trabalho:

• De segunda à sexta-feira


• Turno de 8 horas