• LOCATION: Portugal/Remote


• REPORTS TO: Director, Management Control


• PERCENTAGE OF TRAVEL: 0%

POSITION SUMMARY:

Broadvoice is seeking an Administrative and Travel Coordinator to join our rapidly expanding team. The Travel and Administrative Coordinator will provide support through various tasks and responsibilities, while maintaining a high degree of confidentiality and accuracy. This position will have a high degree of integrity, attention to detail, and focus on accuracy, and commitment to confidentiality is paramount to success in this position.

YOUR DAY-TO-DAY:

• Travel Coordination & Scheduling for our US-based teams.


• Booking the most efficient and cost-effective travel tickets & accommodations, while ensuring compliance within budget and established policies on class of travel service.


• Processing and booking all travel requests from company employees (flights, hotels, etc.)


• Ensure all travel, hotel and transportation details are taken care of and maintain corresponding documentation.


• Resourceful in assisting with travel or hotel cancellations, delays, and last-minute re-booking.


• Organizing group travel ? meeting space, hotel blocks, catering.


• Organize employee catering and room set-up for on-site training and meetings.


• Help with calendaring events.


• Review monthly reports for exceptions and savings.


• Administrative Support


• Provide general administrative and clerical support including mailing, scanning, faxing, and copying


• Maintain calendars, regularly arranging meetings, conferences, and appointments.


• Responsible for keeping inventory of all office and kitchen supplies and placing orders for replenishment is needed.


• Serve as a general resource and point of contact for administrative-related questions or problems.


• Researching administrative matters and referring questions and issues to appropriate staff or department for further information and problem resolution


• Cover the reception desk when required.


• Assist with ad hoc projects and annual initiatives

WHAT YOU BRING TO THE TEAM:

• Availability to work between 10:00 - 19:00.


• Understanding and experience as an Administrative Assistant.


• Excellent computer skills ? proficiency with Microsoft Outlook, Word, Excel


• Excellent oral and written communication skills.


• The ability to work in a fast-paced environment in which priorities shift quickly.


• Demonstrates ability to prioritize, meet deadlines, make decisions, change course of action quickly, and be flexible.


• Strong organizational skills and attention to detail with the ability to maintain professionalism under pressure.


• Strong people skills, including the ability to work collaboratively and effectively with other staff at all levels.


• Ability to maintain standards of strict confidentiality with respect to all matters and documents.


• Ability to make independent decisions, to take initiative, anticipate problems, and address them proactively.


• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting travel.


• Fluency in English (mandatory).

WHY BROADVOICE:

We are a growing cloud communication company with a passionate team on a mission to inspire meaningful human connections. Our goal is to personalize the way we communicate so that no matter where work happens, our technology makes it brilliant for teams to connect with what matters most.

Broadvoice has been recognized by Deloitte Technology Fast 500 and Inc 5000 Fastest Growing Private Companies. Our employees enjoy a comprehensive benefits packages including paid vacation and holidays, 401k matching, professional reimbursement, medical, dental and vision coverage, plus many other perks.

Broadvoice is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform their job functions. If this position requires travel, you may be required to pass a drug screen. Broadvoice does not sponsor work visas.

Tipo de oferta: Período Integral

Benefícios:

• Acesso à internet


• Cartão/Ticket refeição


• Seguro saúde


• Telemóvel da empresa


• Trabalho remoto

Horário de trabalho:

• Turno de 8 horas

Requisito de idioma flexível:

• Português Não Necessário

Experiência:

• Experiência administrativa: 3 anos (Obrigatório)


• Planejamento e organização de viagens: 3 anos (Obrigatório)

Idioma:

• Inglês (Obrigatório)