General Information

Location:

• City: Carnaxide
• 
  Country: Portugal
• 
  Region: Europe

Job Category: Procurement
Job Type: Regular
Type of Contract: Permanent
Working time: Full-time
Work schedule: Day shift
Solvay is a science company whose technologies bring benefits to many aspects of daily life. With more than 24,100 employees in 64 countries, Solvay bonds people, ideas and elements to reinvent progress. The Group seeks to create sustainable shared value for all, notably through its Solvay One Planet plan crafted around three pillars: protecting the climate, preserving resources and fostering better life. The Group?s innovative solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices, health care applications, water and air purification systems. Founded in 1863, Solvay today ranks among the world?s top three companies for the vast majority of its activities and delivered net sales of ?10.2 billion in 2019. Solvay is listed on Euronext Brussels (SOLB) and Paris and in the United States, where its shares (SOLVY) are traded through a Level I ADR program.
Solvay Busines Services (SBS) is the global organization supporting internal and external growth by integrating the major end-to-end administrative processes as well as the information services of the Solvay Group, through three strategic objectives: strategic agility and customer centricity, service excellence and talents and innovation.

Job Overview and Responsibilities

Transactional support for Buyers team

• 
  Vendor creation support in SAP (data preparation)
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  Manage escalated supplier issues regarding delay in payment / invoicing topics, coordinate and align with SBS, root cause analysis and expedite sustainable improvement
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  Support Category Buyer on data extraction and presentation
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  Prepare SAP data entry for SBS and check prices into catalog (E-catalog, SAP, Ezbuy..)
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  Check and update prices compliance between catalog/SAP contracts and signed contracts

RFP?s and contracts management support

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  Upload contract into Convergence, assure last version available
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  Support buyers for qualification of suppliers incl. CSR
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  Document savings/initiatives into convergence for complex/multi entity contracts
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  Prepare RFP documentation for Buyers

Specific support for Capex

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  Expedite data entry for Capex (project pipeline) and filing (Bricsys)
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  Monitor and improve compliance (Capex01 & other) through expediting and transparent reporting
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  Develop and maintain management reporting + Capex
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  For Capex, upload into Bricsys
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  Manage costs tracking of external resources

Others general Admin

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  Setup and organize arrival of new hired persons (temporary and permanent staff), ensure access to all required systems & tools, improve onboarding process
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  Develop and maintain management reporting (all Sustainability, Costs/Cash objectives)

Education and Experience

• Experience in procurement assistance (Min 5y)
• 
  Administrative assistance experience
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  Able to develop and implement own initiatives that increase transparency and drive continuous improvement

Skills

• Fluent in English
• 
  Organisation, structured worker
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  Team builder
• 
  Collaboration & communication
• 
  Creative thinker
• 
  Google office environment (slides, sheets, documents)
• 
  SAP knowledge
• 
  Transparent reporting and to the point communication
• 
  Used to work with, combine, and improve, databases (excel based)
• 
  Flexibility

Nice-to-have skills

• 
  Macros in excel, pivot tables
• 
  Executive assistant experience

Additional Information