DEADLINE DATE: WEDNESDAY 11th AUGUST 2021
Requirement Title: Administrative Assistant (Staff Management)
Equivalent NATO Grade: G8/46
IWC Work Location: Oeiras, PT
Full time on-site: Yes
Required Start Date: 13-SEP-2021
Total Scope of the request (hours): 779
Required Security Clearance: NATO Secret
Under the supervision of the Academy Director, the incumbent will perform duties such as the following:

• Manage and coordinate the staffing and succession plan for the NCI Academy, in support of the Service Line Chief, including personnel-in-confidence and contractual actions:
• Define, collect and administer skill requirements;
• Keep databases up-to-date;
• Collect, analyse and report statistics on staffing situation;
• Initiate and manage recruitments, in coordination with hiring managers and HR;
• Administer and coordinate IWC hiring and manage their contracts, in coordination with the group heads, HR and acquisition; keeping NCI Academy contractor records up-to-date;
• Administer performance management execution within the NCI Academy; prepare, maintain and distribute reports on Performance Management; prepare statistical data;
• Responsible for the internal training of NCI Academy staff including the coordination of all input and administration.
• POC for the NCI Academy training needs and queries.
• Liaise with the Agency's Principal Staff Assistant Training.
• Administer and monitor the NCI Academy allocation.
• Authorise Training Requirements submitted by staff based on the business needs and resources available;
• Monitor and report on work load of the NCI Academy in relation to the work capacity;
• Prepare PE Change Requests for civilian staff in support of NCI Academy FOC PE and liaise with HR as required.
• Deputize for higher grade staff, if required;
• Perform other duties as may be required.

Requirements:

• Required Security Clearance: NATO Secret
• Vocational training at higher administrative level in a relevant discipline and, at least, 8 years' experience in progressively responsible administrative jobs;
• Demonstrated skills in Microsoft Office suite, including Word, Excel, PowerPoint, SharePoint, and databases;
• Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
• Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
• Ability to work with a minimum of supervision.

Benefits:
Required Security Clearance: NATO Secret

Job Type: Full-time