OVERALL JOB PURPOSE

Supports the Legal and Corporate Secretarial team in all administrative tasks. Assists in Legal processes, with the completion of forms and preparation of legal documents. Falls under the supervision of the team?s Account Manager (AM) and Team Leader (TL).

KEY ACCOUNTABILITIES

• Performs a wide variety of admin assignments within the legal department and their respective team.
• Assists with the following tasks: assists with a variety of activities for the corporate maintenance of the client company; updates and/or reviews, drafts and prepares official documents, such as deeds, contracts, minutes, certificates, tax registrations.
• Assists with the incorporation of companies and/or shelf companies; assists with invoicing, handing over of companies files, etc. compliance process, banking set-ups Resolves routine administrative tasks. Assists TL and AM within their team.
• Establishes, maintains, processes and updates files, records, certificates, and/or other documents.
• Preparation and filing of all forms to comply/communicate local authorities the corporate/tax information Updates Minutes Book, Shareholders Register and Compliance forms.
• Keeps the compliance files of the clients of the team duly updated. Scans, copies and files all kinds of documents.
• Tasks out of the offices: goes to the notary offices, banks and different authorities offices to collect and submit documents and all kinds of forms. Prepares cover letters, final letters.
• Arranges for couriers.
• Correspondence Performs miscellaneous job-related duties, as assigned.

CAPABILITIES

• Records their time accurately and within deadline being responsible for having received the input from AM/TL on the time writing.
• Understands TMF Groups' business lines and how the organisation is structured.
• Understands and applies control and risk and governance frameworks consistently.
• Builds and maintains relationships at all levels across the Group. Will be mindful of cultural differences across a diverse organisation.
• Communicates (verbally and through written work) information in a clear and concise manner.
• Puts colleagues/ clients at the centre of everything they do to ensure a positive experience.
• Upholds the values of the organisation in all they do. Acts with integrity Trustworthy team member who considers those around them.
• No strategic input - role is operational/ tactical.

KNOWLEDGE & TYPICAL EXPERIENCE

• Strives for high standards of delivery to clients. Incumbents at this level will typically follow defined processes.
• Understands personal development areas and is driven to 'bridge' gaps.
• Will ask relevant questions to improve business awareness/ knowledge.
• Individuals will work under direct supervision and work will be scrutinised.
• General understanding of the different local obligations of Portuguese companies and of TMF internal procedures and policies.

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Job Type: Contract

Work Remotely:

• Temporarily due to COVID-19