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Accountant Full-time

de Humaniaks em Lisboa (Publicado em 10-09-2019)

Hala Systems develops advanced solutions for civilian and asset protection, accountability, and the prevention of violence before, during, and after conflict. We are a tech company aiming at using technology to enable and maximize the impact of on-the-ground teams operating in crisis or conflict scenarios. We are humanitarians at our core and operate a for-profit social enterprise under a very strict moral and ethical value system.

As an accountant, you will be expected to do all admin and data entry jobs as well as high level financial project management and grant applications. We expect you to be prepared for low end and high end tasks and responsibilities and, not only perform at a high level, but thrive in balancing the different tasks.

Duties and Responsibilities

  • Prepare and record journal entries in QuickBooks and/or other financial management systems in an accurate and timely manner.

  • Maintain and balance general and subsidiary accounts by verifying, allocating, and reconciling entries.

  • Maintain and balance general ledger by transferring subsidiary account summaries, preparing a trial balance, and reconciling entries.

  • Coordinate monthly close activities and assist with the preparation of consolidated financial statements.

  • Assist in facilitation of accounting cycle to include preparation of appropriate supporting documentation of journal entries, payment requests, and bank reconciliations.

  • Update, maintain, and ensure organization of all financial files (receipts, disbursements, invoices, financial reports, etc.) in accordance with Hala policies and filing standards.

  • Implement and maintain reasonable internal financial controls and procedures. Ensure any established policies/procedures are being followed.

  • Maintain and update the financial dashboard and prepare managerial reports by collecting, analyzing, and summarizing financial data.

  • Assist Finance & Grants Manager in financial management of Hala grant contracts, ensuring strict adherence to Hala policies and procedures and donor rules and regulations; includes ensuring that incurred costs are allowable and reasonable.

  • Support Finance & Grants Manager in properly assigning costs to appropriate program classification codes.

  • Assist the Finance & Grants Manager to facilitate proper and timely processing of payment requests.

  • Manage accounts receivable (A/R) and accounts payable (A/P), including preparing aging reports, preparing and reconciling invoices, and scheduling disbursements and payments.

  • Maintain fixed asset inventory.

  • Facilitate the gathering of payroll supporting documents prior to payroll preparation.

  • Comply with all legal requirements by keeping up to date with regulations and correspondence provided by relevant government entities; file appropriate reports; advise management on needed actions, as applicable.

  • Prepare submission of all tax withholdings (payroll income tax, Social Security contributions) and corresponding reports (VAT reports) to relevant parties, with guidance from Hala's external tax and regulatory advisors, as needed.

  • Assist with financial management systems maintenance and controls.

  • Perform other duties as required or assigned.

Desired Skills and Experience

  • A university degree and a certification in Accounting or Financial Management required; advanced degree in Accounting is preferred.

  • 3+ years of bookkeeping, accounting, and financial management experience, preferably at a company engaged in international development and/or stabilization activities.

  • Prior experience accounting for cost-reimbursable, donor-funded grants and/or contracts.

  • Experience with accounting software packages, such as QuickBooks and, preferably, other midsize enterprise accounting systems.

  • Excellent working capabilities with MS Office programs, particularly Excel.

  • Strong understanding of accounting standards (GAAP, IFRS).

  • Prior accounting experience in Portugal and familiarity with EU tax reporting is a plus.

  • Prior accounting experience in group corporate structures (parent & subsidiary) is a plus.

  • Fluency in English & Portuguese

  • An eye for detail and accuracy.

  • Willingness to work in a fast-paced, start-up environment.

  • Team player with rock-solid ability to work with diverse team members across multiple time zones.

  • Ability to strategize effectively to meet deadlines and competing obligations.

  • Excellent organization skills and self-direction.

  • Values-driven, trustworthy, honest, and a passion for helping people in need.

  • A good sense of humor, patience, and a strong spirit.

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